[YOUR COMPANY NAME]
[Street address]
[City, State ZIP]
[Phone] · [Email]
INVOICE
Invoice #: ________
Invoice date: ________
Service period: ________ to ________
Due date: ________
Bill to
[Customer name]
[Billing address]
[Email / phone]
Service address
[Pool address, if different]
Pool type: ________ · Gallons: ________
| Date | Description | Qty | Rate | Amount |
|---|---|---|---|---|
| [Month] | Weekly pool service, [X] visits ([dates]) | 1 | $ | $ |
| Chemicals (if billed separately) | ||||
| Liquid chlorine (gal) | $ | $ | ||
| Muriatic acid (gal) | $ | $ | ||
| Stabilizer (lb) | $ | $ | ||
| Salt (40 lb bags) | $ | $ | ||
| Repairs, parts and extra work | ||||
| $ | $ | |||
| $ | $ | |||
| $ | $ | |||
| Subtotal | $ |
| Sales tax ([X]%, if applicable) | $ |
| Previous balance | $ |
| Total due | $ |
How to pay
[Online payment link] · [Check payable to Your Company Name] · [Zelle/other]
Terms
Payment due by the due date. Balances over [X] days past due may incur a $[X] late fee and pause service.
Thank you for your business!
What a pool service invoice should include
- Service period and visit dates. "4 visits: Mar 3, 10, 17, 24" settles most "you didn't come" disputes before they start.
- Chemicals on their own lines if you bill them separately. Customers question one lump sum. Itemized gallons and pounds rarely get questioned.
- Repairs separate from service, with the part and labor, so a big month doesn't look like a rate increase.
- A due date and late terms that match your service agreement.
- An easy way to pay. A pay-online link gets paid faster than "mail a check."
Sales tax
Whether pool service or chemicals are taxable depends on your state, and sometimes on whether chemicals are listed separately. Check with your state's revenue department or your accountant.
Stop making invoices by hand
Once you have more than a handful of pools, invoicing by hand eats your evenings. Pool Pro builds each invoice automatically from the visits your techs complete, emails it with a pay-online link, and can charge customers on autopay.